📦 ETrax
Track Every Piece, Every Time
Enterprise-grade equipment inventory management for educational institutions. QR code tracking, voice commands, offline-first Progressive Web App, and full FERPA/GDPR compliance for student data protection.
QR Code Powered
- 📸 Scan to check out/in equipment
- 🎤 Voice command support
- 📶 Works 100% offline
- 🔄 Auto-sync when connected
- 📊 Real-time inventory status
- 🔔 Overdue notifications
- 🛡️ FERPA/GDPR compliant
Core Features
QR Code Tracking
Every item gets a unique QR code. Students and staff scan to check out/in. Instant visibility into who has what equipment and when it's due back. Bulk printing for easy labeling.
Voice Commands
Hands-free operation perfect for busy equipment rooms. "Check out helmet number 42 to Smith" - no typing required. Voice recognition works offline with local processing.
Progressive Web App
Installs like a native app on any device - iOS, Android, or desktop. No app store downloads. Automatic updates. Works offline with full functionality and syncs when connected.
Real-Time Dashboard
Visual inventory status at a glance. See what's checked out, available, overdue, or in maintenance. Filter by sport, category, or student. Export reports for administration.
Automated Notifications
Email/SMS reminders for overdue equipment. Alerts when inventory runs low. Notify students when items need return. Scheduled maintenance reminders for safety equipment.
Multi-User Support
Role-based access for administrators, coaches, and equipment managers. Separate logins track who made changes. Audit trail for accountability. Coaches see only their sport's equipment.
FERPA/GDPR Compliant
Student data protection built-in. Encrypted storage for personal information. Parental consent tracking. Right to be forgotten. Audit logs for compliance reporting. COPPA compliant.
Usage Analytics
Track equipment utilization rates. Identify frequently lost/damaged items. Budget planning with usage data. Optimize inventory levels. Cost per use calculations for administration.
Perfect For
🏫 Athletic Departments
Manage football helmets, pads, uniforms, basketballs, weights, and more. Track across multiple sports and seasons. Prevent loss and ensure safety equipment is maintained.
🎓 IT Departments
Track laptops, Chromebooks, tablets, projectors, and peripherals. Student device loans with return dates. Asset depreciation tracking for budgeting. Inventory audits simplified.
🎨 Arts Programs
Manage instruments, art supplies, cameras, sound equipment, and costumes. Track loans to students for practice. Maintenance schedules for expensive equipment.
🔬 Science Labs
Track lab equipment, microscopes, chemicals, and safety gear. Calibration reminders for precision instruments. Safety compliance for regulated materials. Research grant inventory requirements.
Technical Architecture
🎨 Frontend
- React 18 - Modern UI framework
- Service Workers - Offline functionality
- IndexedDB - Client-side storage
- Web Speech API - Voice commands
- QR Scanner - Camera integration
⚙️ Backend
- Express.js - RESTful API
- PostgreSQL - Relational database
- Redis - Session & caching
- JWT - Authentication
- Node.js - Runtime
🔒 Security
- AES-256 - Data encryption
- RBAC - Role-based access
- FERPA - Student data protection
- GDPR - EU compliance
- Audit Logs - Complete tracking
☁️ Infrastructure
- AWS/Azure - Cloud hosting
- Cloudflare - CDN & DDoS
- Docker - Containerization
- CI/CD - Automated deployment
- Monitoring - Uptime tracking
Why Schools Love ETrax
Save 10+ Hours/Week
Eliminate manual tracking, spreadsheets, and paper forms. Equipment managers report saving an average of 10 hours per week.
Reduce Loss 80%
Schools report up to 80% reduction in lost/stolen equipment. QR tracking creates accountability and makes items easy to locate.
100% Audit Ready
Complete audit trails and compliance reporting. Pass safety inspections and asset audits with one-click reports.
Ready to Modernize Your Equipment Management?
Join schools, universities, and organizations using ETrax to save time, reduce loss, and maintain compliance.